Large organizations such as Walmart and Home Depot have been utilizing vendor sourcing technology for years to lower their purchasing, delivery and logistics costs, while at the same time, increasing their profit and service levels.

Unfortunately, most small and medium sized business have been challenged to automate this process; often relying on spreadsheets. These processes have been cumbersome, time consuming and labor intensive. Since they are often not integrated into their ERP Accounting Software, this also leads to errors and outdated costing information.

Achieve Vendor Source provides SAP Business One users an integrated tool to automate their vendor sourcing and quoting process. With Achieve Vendor Source you can streamline your sourcing process, invite larger number of suppliers for better pricing considerations, get a consolidated view of vendor quotes for easy comparison, in-depth analysis and generate request for quotes and awards, directly from your SAP Business One System.

Achieve Vendor Source Includes These Elements:

• List items for Which Bids are Needed
• Copy from Sales Quotation or Enter Manually
• Includes Items, Quantities, Dates Requested
• Multiple External Documents may be Linked to VQR or Individual Items
  • Engineering Drawings
  • Spec Sheets
  • Correspondence
• Include List of Vendors
  • Each Line of the VQR may be Sent to One or More Vendor
  • Request For Quote is Created for each selected vendor

Request for Quote

• May be Generated from VQR or Entered Manually
• Multiple Linked Documents
• May Print, Fax, or Email to Vendor
• Includes Entry Fields for Vendor Responses
  • Unit Price
  • Shipping Costs
  • Lead Time
• Calculates Cost Per Pound and Kilogram
• Calculates Landed Cost (Including Customs and Additional Costs)
• May Copy Selected Lines to Purchase Order

Contract Review

• Attached to Each Line of RFQ
• Contains Details of Bid Progress
• Updated as Needed by Sales and Purchasing Employees
  • Projected Selling Price and Gross Margin
  • Status of Customer Quote
  • Status of Vendor Quote
  • Dates Required
  • Drawings and Samples
  • Certificates Required
  • Production and Packaging Comments
• May be Used to Update Sales Quotation

Reports

• Vendor Quote Request Status Report
• Request For Quote Comparison Report
• Request For Quote Status Report